Start with the issue actually in dispute
Mileage reimbursement dispute is mainly a problem of travel records and state reimbursement rule. Build the file around the written notice, dated record, or event that created the problem.
Documents to gather
Appointment dates, mileage log, addresses, receipts, and official state reimbursement guidance.
Questions to answer before acting
- What changed, on what date, and who made the decision?
- Is there a written notice or only a phone conversation?
- Which medical, wage, employment, or incident record directly addresses the dispute?
- What state or federal agency procedure controls the next step?
- Is there a separate employment, third-party, leave, or discrimination issue that should not be mixed into the workers’ compensation question?
Important caution
Rates and reimbursable travel rules vary; verify the current state source.